Data Policy
Our Privacy Policy
We use cookies to improve your experience on our website. By using our website you consent to all cookies in accordance with our updated cookie notice.
The Global Diplomatic Forum is fully committed to safeguarding your privacy and ensuring that you continue to trust us with your personal data. When you interact with us, you may share personal information with us that allows identification of you as an individual (e.g. name, email address, address, and telephone number). This is known as “personal data”.
This Privacy Policy applies where the Global Diplomatic Forum is acting as a data controller with respect to the personal data of you as a visitor to our websites and as a user of our platforms and/or services, in other words, where we determine the purposes and means of the processing of your personal data.
1. Scope and acceptance of this Privacy Policy
We have developed this Privacy Policy to describe how and what type of personal data will be collected from users of the Global Diplomatic Forum website and/or platforms and the purposes, for which we may collect, share or disclose the personal data.
By using our website, platforms, mobile apps, text messaging programs or through our branded pages or applications on third-party social networks (e.g. Facebook, instagram) or by giving us your personal data when registering for events or other services, you accept the collecting and processing of your personal data as described in this Privacy Policy. If you do not agree to this Privacy Policy, please do not use our websitesite or give us any personal data.
This Privacy Policy applies to any information obtained by the Global Diplomatic Forum through your use of our website. It is not applicable to any websites controlled by third parties not affiliated with the Global Diplomatic Forum that the Global Diplomatic Forum Site may link to (“Third Party Sites”). Please review the privacy statements of each of these Third Party Sites as the Forum is not responsible for and has no influence on the content or the privacy practices of Third Party Sites.
We reserves the right to make changes to this Privacy Policy at any time. We encourage you to regularly review this Privacy Policy to make sure you are aware of any changes and how your personal data may be used.
2. What information do we collect and for what purposes?
When you visit the Global Diplomatic Forum, website, our web server automatically records details about your visit: for example, your IP address, the website from which you visit us, the type of browser software used on the Global Diplomatic Forum Site pages that you actually visit including the date and the duration of your visit. Please see our Cookie Notice for information on these technologies and your rights in relation to them (See section 5).
In addition, we process personal data that you provide through our website, for example, when you enter personal details (e.g. name, gender, address, email address, phone/fax number) on a registration page or if you sign up for an email newsletter.
We may use the personal data that you provide to us with your consent for a specified purpose or when you interact with our website or we process your data if we have a legal basis, namely, in regard to your registration to our events or your request for our services.
Furthermore, we operate (I) custom platforms, which are fully built and maintained by the Global Diplomatic Forum (“Custom Platforms”); and third-party applications and services.
Custom Platforms
Public websites – www.gdforum.org
Our website is for public engagement and provides information about our activities, initiatives, programmes and events. The public website also provides other services such as videos, articles of general interest and live streaming services of sessions and events during the said events and sessions.
The public websites use third-party cookies for analytics (Google Analytics and Pixel) and to track common metrics such as platform engagement, concurrent users, the maximum number of users, time spent on a page, etc. Any use of such analytics cookies is to improve your user experience and provide us with valuable information to help us to better tailor our services to our partners, members, constituents and participants. and delegates
Eventbrite – www.eventbrite.co.uk
Eventbrite is an event registration and management system. This platform is used by us to register delegates to our events. Personal data that you provide for your registration to this service, in particular name, address, email, copy of passport, and date of birth, are used by us to conclude event registration.
Embedded Services (services that can be embedded or integrated into our Custom platform)
Stripe payments
We use stripe for transactions to events and services. We will share transaction data with our payment processor, Stripe, only to the extent necessary for the purposes of allocating your payments. When you initially provide or update your payment information, we transmit it via an encrypted connection to Stripe. Stripe uses and processes your payment information in accordance with Stripe’s privacy policy.
Children’s personal data
The Global Diplomatic Forum does not knowingly solicit or collect personal data from children below the age of 18. If the Forum discovers that it has accidentally collected personal data from a child below the age of 18, it will remove that child’s personal data from its records as soon as reasonably possible. However, the Forum may collect personal data about children below the age of 18 years if authorized by the holder of parental responsibility over the child.
How do we share personal data?
We do not share your personal data with any third party that intends to use it for direct marketing purposes, unless you have provided specific consent in relation to this.
About cookies
A cookie is a small piece of information that a web server asks the user’s browser to store on the user’s local computer, and then later their browser presents this information to the web server. In its simplest form, a cookie is an identifying number.
What type of cookies do we use?
We use two types of cookies on our site: persistent cookies and session cookies. A persistent cookie helps us recognize you as an existing user, so it's easier to return to Forum Sites or interact with our services without signing in again. In the event you sign up to one of our platforms, a persistent cookie stays in your browser and will be read by the service when you return to one of our sites. Session cookies only last as long as the session (usually the current visit to a website or a browser session).
How do we use cookies?
The Forum does not know the identity of a person based on the ID. The cookies used by us does not contain any personal data about you nor are they used to look up your personal data. Even if you have entered personal data about yourself in one of our registration forms, the Global Diplomatic Forum does not relate that information to the cookie data.
We may use cookies for analytics and to improve your user experience.
You are free to decline the cookies if your browser or browser add-on allows, except if the cookies are required to prevent fraud or ensure the security of the Global Diplomatic Forum Site that we control. However, disabling the use of cookies will result in a less user-friendly experience of our Site or can fully prevent you from using our Site.
Security of personal data
We are committed to protecting the security of your personal data. Any information provided to us by you is handled with due care and security, and will not be used in ways other than as set forth in this Privacy Policy, or in any site/area-specific policies, or in ways to which users have not explicitly consented. .
However, since the internet is not a 100% secure environment, we cannot ensure nor guarantee the security of any information that the user may transmit to our Site. There is no guarantee that information may not be accessed, disclosed, altered or destroyed by breach of any of the Forum’s physical, technical or managerial safeguards.