Terms and Conditions

 

Events

Changes to the programme

Due to unforeseen circumstances the programme may change and the Global Diplomatic Forum reserves the right to change the venue and/or speakers. Any substitutions or changes will be updated on our web site as soon as possible.

The Global Diplomatic Forum reserves the right to cancel events if enrollment criteria are not met or when conditions beyond its control prevail. Every effort will be made to contact each enrolled individual if a programme is cancelled. If a programme is not held for any reason, the Global Diplomatic Forum's liability is limited to the refund of the programme fee only.

For further information or assistance, please contact us at +44 (0) 208 853 3293 or events@gdforum.org

Registration and payment details

Payment must be made in sterling in advance of the event in order for your booking to be processed. If payment has not been received two weeks before the event.

Process for cancelling?

All cancellations must be received in writing by email to events@gdforum.org, or by a telephone call to

+44 (0) 208 853 3293

Upon cancelling, we can offer you:

  • The option to send a substitute in your place at no extra charge.

  • Cancellations received 29 days or more prior to the event will be entitled to a 100% credit voucher or refund. Cancellations received between 15 days and 28 days (inclusive) prior to the event will receive a 100% credit voucher to attend a future Global Diplomatic Forum seminar/training course or a 75% refund. For late cancellations received between 1 day and 14 days (inclusive) prior to the event, no credit voucher or refund will be given.

Failure to attend the event on the day will constitute late cancellation and no credit voucher or refund will be given.

The Global Diplomatic Forum is not responsible for any loss or damage as a result of a substitution, alteration, cancellation, or postponement of an event. The Global Diplomatic Forum shall assume no liability whatsoever if this event is altered, rescheduled, postponed or cancelled due to a fortuitous event or unforeseen occurrence that renders performance of this event inadvisable, illegal, impracticable or impossible. For purposes of this clause, a fortuitous event shall include, but shall not be limited to: an Act of God; governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation facilities/means of transportation; or any other emergency.

For the process of cancellation for the Young Diplomats Forum, please refer to the specific terms and conditions for the Young Diplomats Forum below.

Travel and accommodation

Delegates are responsible for the arrangement and payment of their own travel and accommodation, unless specified otherwise.There are occasions where the Global Diplomatic Forum will arrange a special room rate at a number of hotels. If this is the case it will be detailed on the promotional literature and website for that event. With regards to accommodation either provided or suggested, the Global Diplomatic Forum will not be held responsible for the service provided by the accommodation provider.

3rd party suppliers/partners

The Global Diplomatic Forum will not be held responsible for any issues that arise from either our partners or suppliers during our events.

Additional requirements

Please notify the Global Diplomatic Forum when booking and at least one month before the event date if you have any additional special requirements to guarantee availability e.g. dietary, wheelchair access, large print, hearing loop etc.

Abusive Behaviour

Abuse and disruptive behavior as well as intolerance towards our staff and participants at the events will not be tolerated and will result in immediate withdrawal from the event without refund.

Complaints

All complaints must be submitted via writing to enquiries@gdforum.org and will be investigated after the event. No refunds will be paid to participants during the event.

membership

The Global Diplomatic Forum's annual membership year begins upon the start of your membership date.
Shortly before your membership is due to expire, we will send you a notice inviting you to renew your membership for the forthcoming membership year.

Number of Events: The number of events maybe higher or lower than stated number in the membership packages (12) and members will not be refunded for events that they either did not attend or were not run. This also applies to our briefings and networking receptions.


Payment for your Membership:
 

Payment of membership will be taken on submission of the forum. If the membership payment is spread over a monthly basis, members will be expected to make payment on time. Membership will be suspended once payment is more than one month in arrears.  

Renewing your Membership:


You will receive written notification inviting you to renew your membership. If you pay your membership subscription by cheque, or bank transfer it is essential that your payment reaches the Global Diplomatic Forum before the renewal date, in order that your membership is not cancelled due to non-payment. 

Cancellation of your Membership:


Any resignation from membership can take place at any time. You are required to give a notice period of three months for cancellation and pay all subscription fees owed, until the date of the cancellation. 
The month in which the Global Diplomatic Forum has received notification will represent the first month of notice, and membership will cease two calendar months thereafter. Membership cancellations will be acknowledged within one week of receipt.
If you have not received a response to the cancellation within two weeks, it is essential that you contact the Global Diplomatic Forum as your letter or email may not have been received. Cancellations are only effective from the date on which notification is received from the Global Diplomatic Forum.

Please note that the Global Diplomatic Forum maintains full right to approve or disapprove your membership application, or cancel your membership with immediate effect. If you receive communication that your membership has been cancelled, a refund of your pro rata annual fee will be reimbursed within 14 days.

If we believe that an organisation or an individual member's conductis in conflict with the mission of the Global Diplomatic Forum and the fulfilment of its goals, we maintain full right to cancel membership with immediate effect.

We also maintain the right to refuse membership applications and cancel membership at anytime if we find that members have affiliations that could bring the Global Diplomatic Forum into disrepute.

 

 


Communication Choices:


Upon joining the Global Diplomatic Forum, you provide us with your personal details, including your address and email. By giving us this information you are agreeing that the Global Diplomatic Forum may contact you from time to time, by email or post, with information related to our services and events. 
You may at any time opt out of receiving communications from us, and can do so by emailing us on membership@gdforum.org or calling +44 (0) 208 853 3293

Code of Conduct:


Any member will be expected to treat other members, guests and staff of the Global Diplomatic Forum with courtesy and respect during our events.  Any members found behaving inappropriately will be asked to leave our events immediately.
It is not permitted to distribute literature or marketing materials during any of our events that have not been authorized by the Global Diplomatic Forum. 

Photography and Videos:

The Global Diplomatic Forum maintains the right to use all photos and videos that have been produced during our events for all marketing and promotional purposes. Images and videos produced at our events cannot be used without prior approval from the Global Diplomatic Forum.

 

Young Diplomats forum

The following terms and conditions apply to all participants of the Young Diplomats Forum. For further information or assistance, please contact us at +44 (0) 208 853 3293 or at:events@gdforum.org

CHANGES TO THE PROGRAMME

 

Due to unforeseen circumstances the programme may change and the Global Diplomatic Forum reserves the right to change the venue and/or speakers. Any substitutions or changes will be updated on our web site as soon as possible.

  • The Global Diplomatic Forum reserves the right to cancel the Young Diplomats Forum if enrollment criteria are not met or when conditions beyond its control prevail. Every effort will be made to contact each enrolled individual if a programme is cancelled. If a programme is not held for any reason, the Global Diplomatic Forum's liability is limited to the refund of the programme fee only.

 

REGISTRATION AND PAYMENT DETAILS

 

Payment must be made in sterling in advance of the event in order for your booking to be processed. Participants will not be permitted to partake in the Young Diplomats Forum unless payment has been made prior to the event.

PROCESS FOR CANCELLING?

All cancellations must be received in writing by email to events@gdforum.org, or by a telephone call to +44 (0) 208 853 3293

Upon cancelling, we can offer you:

  • The option to send a substitute in your place at no extra charge.

  • Cancellations received 30 days or more prior to the event will be entitled to a 100% credit voucher or refund. Cancellations received between 21 days and 29 days (inclusive) prior to the event will receive a 100% credit voucher to attend a future Young Diplomats Forum ( fee only) or a 75% refund. For late cancellations received between 1 day and 20 days (inclusive) prior to the event, no credit voucher or refund will be given.

Failure to attend the Young Diplomats Forum will constitute late cancellation and no credit voucher or refund will be given.

The Global Diplomatic Forum is not responsible for any loss or damage as a result of a substitution, alteration, cancellation, or postponement of an event. The Global Diplomatic Forum shall assume no liability whatsoever if this event is altered, rescheduled, postponed or cancelled due to a fortuitous event or unforeseen occurrence that renders performance of this event inadvisable, illegal, impracticable or impossible.

For purposes of this clause, a fortuitous event shall include, but shall not be limited to: an Act of God; governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation facilities/means of transportation; or any other emergency.

VISA REFUSSALS

Participants are entitled to a 100% refund of their participation fee if their visa application was refused. In the case that the refusal is due to missing documents or misleading information, participants may not be eligible for a full refund. Each case will be treated on its own individual merit. It is the participants responsibility to apply for their visa well in advance, so not to miss the forum. Delayed visa due to late applications will not entitle a refund on the participation fee.

TRAVEL AND ACCOMMODATION

Delegates are responsible for the arrangement and payment of their own travel and accommodation, unless specified otherwise.There are occasions where the Global Diplomatic Forum will arrange a special room rate at a number of hotels. If this is the case it will be detailed on the promotional literature and website for that event. With regards to accommodation either provided or suggested, the Global Diplomatic Forum will not be held responsible for the service provided by the accommodation provider.

Delegates will be staying in shared accommodation. If you require a single room, this will be an additional cost, depending on the rates offered by the hotel. Shared accommodation includes a twin room with 2 separate beds.

3RD PARTY SUPPLIERS/PARTNERS

The Global Diplomatic Forum will not be held responsible for any issues that arise from either our partners or suppliers during our events.

ADDITIONAL REQUIREMENTS

Please notify the Global Diplomatic Forum when booking and at least one month before the event date if you have any additional special requirements to guarantee availability e.g. dietary, wheelchair access, large print, hearing loop etc.

Photography and Videos:

The Global Diplomatic Forum maintains the right to use all photos and videos that have been produced during our events for all marketing and promotional purposes. Images and videos produced at our events cannot be used without prior approval from the Global Diplomatic Forum.

ABUSIVE BEHAVIOUR

Abuse and disruptive behaviour as well as intolerance towards our staff and participants before or during the event will not be tolerated and will result in immediate withdrawal from the event without refund.

COMPLAINTS

All complaints must be submitted via writing to enquiries@gdforum.org and will be investigated after the event. No refunds will be paid to participants during the event.

HEALTH INSURANCE

The Global Diplomatic Forum is not responsible for nor will be liable to cover any medical costs incurred by participants during the Young Diplomatic Forum. It is the responsibility of each participant to organise their own health/medical insurance or if in the event that a participant requires medical assistance and does not have adequate insurance, cover the costs incurred themselves.